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Preliminary Examination

Exam Application Form   • Preliminary Exam Timeline

A Ph.D. student must take and pass the Preliminary Examination generally within 12 months of defending the M.S. (or within 18 months of admission to the Ph.D. program, if the student completed the M.S. in another department). The outcome of the exam is reported to the Department and Graduate School within two working days using the GS16 form.

The Preliminary Examination is administered by the student's Graduate Committee. The overall purpose of the Preliminary Examination is to evaluate the student's knowledge of the field and their ability to independently formulate and propose a research project.

A Ph.D. student, in conjunction with their advisor, should begin forming a Graduate Committee as soon as possible after their admission to the Ph.D. program, normally in the first semester. The GS 6 Form is used to report the composition of the Graduate Committee and the proposed plan of study.

Preliminary Exam components

1. RESEARCH PROSPECTUS

Purpose of the Prospectus

The purpose of the Prospectus is to evaluate the student's ability to independently formulate and propose a research project.

Prospectus Elements

The Prospectus should be submitted to the Graduate Committee two weeks prior to the scheduled written portion of the exam.

Prospectus Guidelines

2. WRITTEN QUESTIONS

Purpose of the Written Questions

The primary purpose of the written questions is to test the student's ability to use their understanding of topics pertaining to their field of research to synthesize and process complex information by critically analyzing the research literature through the use of written arguments, appropriate equations and current theory.

Written Questions

3. ORAL EXAMINATION

Purpose of the Oral Examination

The purpose of the oral examination is to provide an opportunity for the students' Graduate Committee to ask questions about the student's Prospectus, their responses to the written questions, and related topics in the student's area(s) of research.

Oral Examination Elements

Oral Examination Guidelines

GRADING of the EXAM

Each of the three portions of the exam (i.e. Prospectus, written questions, and oral examination) are weighted equally and each will be graded by the Graduate Committee as either "satisfactory" or "unsatisfactory". Outcomes of the full exam may be PASS, FAIL or PARTIAL PASS.

A PARTIAL PASS on the Preliminary Exam may require additional follow-up with the Graduate Committee as will be documented in a department memo - but will be considered a pass according to the Graduate School (as specified in the GS 16 form). Any follow-up requested by the Graduate Committee must occur within 6 months or less (to be specified by the Graduate Committee in the department memo) following the oral examination.

If a student FAILS the Preliminary Exam, s/he may be eligible for one re-examination. However, re-examination must be endorsed by the Graduate Committee on the GS 16 form and must be completed within six months of the first attempt. Conditions to be met before re-examination are documented on the GS Form 16.

A student who passes the Preliminary Exam will change status from Ph.D. I to Ph.D. II. The Department requires a memo from the student's advisor to be notified of this change.

Notification of Exam

The student is responsible for arranging a time and place for the oral portion of the Preliminary Exam after consultation with his/her Graduate Committee.

The student must notify the department office no later than two weeks prior to the exam. The date, time and place of the preliminary examination will be announced to all Atmospheric Science academic faculty members one week prior to the examination. The preliminary examination shall be administered at least two terms before the final examination. It is the candidate's responsibility to comply with these notifications.

Complete the preliminary notification

Extenuating Circumstances

The student is expected to make every effort to comply with departmental timelines for admission and for passing the Preliminary Examination. However, in some cases, there may be extenuating circumstances that require modification of these timelines or the exam format itself. In such cases, the student and advisor may petition, in writing, to the Department Graduate Committee, outlining the reasons for the request and the proposed modified timetable and/or exam format. The Department Head will approve or deny the request.

Violation of Departmental requirements and timetables will be considered grounds for dismissal from the program.

Exam Application Form

This form allows you to electronically request and schedule your preliminary exam. You must complete this form at least three weeks before your requested oral exam date. Once submitted, your advisor, committee members, department graduate committee members and Sarah Tisdale will receive an email notification of your request. You may receive correspondence from them shortly after your submission.

Student Information



Scheduling Information



Faculty Advisor


Committee Members















Preliminary Exam Timeline

TIME STUDENT ADVISOR COMMITTEE MEMBERS DEPARTMENT OFFICE
Up to 3 months prior to prelim date Notify Graduate Committee members and arrange acceptable date for prelim, reserve a room
As soon as the prelim date is confirmed (at least 3 weeks prior to exam) Fill out the Prelim Notification Form
When notification email is recieved Contact Graduate Committee members to arrange prep of written examination, confirm date of written exam Choose research article(s) and prepare written questions by written exam date
More than 2 weeks prior to written exam date Contact student about date of written exam
At least 2 weeks prior to written exam Submit written prospectus to advisor, Graduate Committee members
1 day prior to written exam Submit questions (email or hardcopy) to dept. office, room 117 (M,T,W only)
Date of written exam (aprox. 10 days prior to prelim) Pick up exam questions at 9 a.m. in the dept. office, room 117 Have a hard copy of the exam questions available for the student to pick up by 9 a.m.
48 hours after written exam Submit written answers to questions to dept. office 48 hours after picking up Send copies of exam questions to
1) Advisor
2) Committee members
Date of prelim exam Relax! Pick up student's file for dept. office. This will include a blank GS 16 form Decide on results and recommendations and sign GS 16
Immediately after the end of the exam 1) Submit GS 16 to dept. office for dept. head signature
2) When signed, take to room 204 Student Services on campus (Graduate School)
Get GS16 signed by dept. head. Notify student
Within a week of exam 1) Memo (email or hardcopy) to dept. summarizing exam results, any recommendations for remedial work.
2) Complete grad student change form from Ph.D. I to Ph.D. II, as appropriate